TXT U L8R: Should Your Physician Be Texting Orders?

Doctor using smartphone

Many a health lawyer has been struggling with how to communicate the U-turn-laden road of whether hospitals should allow physicians to text orders. The bottom line is: NOT YET. One way to summarize the The Joint Commission’s (TJC) position on texting orders is:

Up until 2011: “What is texting?”

2011: “No texting!”

May 2016: “You will be able to text—just hang on!” Continue Reading

Does Your Company Meet Privacy Shield Protection Criteria?

Blog Image - Security BadgeAs of August 1, the US-EU Privacy Shield is up and running. Companies transferring personal data (e.g., employee data, customer data, etc.) from the EU to the U.S. can now register with the U.S. Department of Commerce provided that they meet the requisite protection criteria. Registration under the Privacy Shield certifies that the transfer of the personal data does not run afoul of the EU rules which generally prohibit the transfer of such personal data to the U.S.  Continue Reading

Keep Your Enemies Close and Your Employees Closer: OCR Warns of Insider Threats

Corporate security manager identifies a potential insider threat in a line-up of eight white collar workers. Hacker or spy icon lights up purple. Cybersecurity and human resources challenge concept.

This week, the OCR warned covered entities and business associates of “one of largest threats to organizations”: insider threats. The OCR cited to a survey recently conducted by Accenture and HfS Research which found that “69% of organization representatives surveyed had experienced an insider attempt or success at data theft or corruption.” Continue Reading

EU Regulators Allow One-Year Test of Privacy Shield

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The long-awaited US-EU Privacy Shield—the successor to the US-EU Safe Harbor which was declared invalid—is set to kick in on August 1, 2016. (See our July 8 post for detail.) One of the reasons it took so long to put the Privacy Shield in place was the opposition it encountered from consumer groups and the data protection authorities of the EU member states (i.e., the Article 29 Working Group). The Article 29 Working Group called the Privacy Shield inadequate and not in conformity with EU law. This, of course, took a lot of luster off the Privacy Shield for companies involved in transatlantic business.

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New, Stringent Cyber Supply Chain Standard Under Development

Power_Line

Just last week, the Federal Energy Regulatory Commission or “FERC” moved closer to regulating the supply chain management practices for energy companies that own and operate the physical assets that comprise the nation’s power grid. Specifically, on July 21, FERC directed the North American Electric Reliability Corporation or “NERC” to issue a new supply chain management standard that addresses risks to information systems and related bulk electric system assets.  Continue Reading

New Guidance Released by OCR on Ransomware

Male cybersecurity threat systems manager pushing RANSOMWARE on a transparent control interface. Computer crime concept for a hacking attack restricting file access to seek a ransom from a user.

In light of the increasing number of high-profile ransomware attacks that have recently occurred and the threat these attacks pose to the health care industry in particular, the Office for Civil Rights (“OCR”) released guidance on July 11, 2016 regarding ransomware and HIPAA. This guidance outlines activities required by HIPAA that will assist entities in proactively preventing and efficiently responding to ransomware attacks. For example, the guidance addresses:

  • Implementing a security management process, including conducting a risk analysis and mitigating identified risks;
  • Implementing procedures to guard against and detect malicious software;
  • Training users on malicious software protection and reporting of malicious software detections;
  • Implementing access controls to limit access to ePHI; and
  • Maintaining an overall contingency plan.

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New EU Privacy Shield Approved

In October 2015, the European Court of Justice declared the EU-U.S. Data Privacy Safe Harbor invalid. For the 200+ U.S. companies which had relied on the Safe Harbor to transfer personal data from the EU to the U.S., this meant that such transfers were no longer legal. The U.S. and the EU almost immediately started working on a successor mechanism to replace the invalid Safe Harbor. In the meantime, however, the national data protection authorities of the EU member states started imposing fines on U.S. companies which relied on the Safe Harbor but failed to take corrective actions once it was declared invalid. Continue Reading

Don’t Expose Your ePHI by Using Vulnerable Third-Party Applications

Top SecretCovered entities (CEs) and business associates (BAs) beware—third-party application software security vulnerabilities are on the rise, according to the Health & Human Services (HHS) Office for Civil Rights in Action. In June 2016, the HHS Office for Civil Rights in Action published a newsletter reminding HIPAA CEs and BAs about the risks inherent in third-party application software and describing how CEs and BAs can secure their systems to mitigate vulnerabilities. Continue Reading

Data Breach Costs Rise to $4 Million Globally, $7 Million in the U.S.

iStock_000017413305SmallAccording to the Ponemon Institute 2016 Cost of Data Breach Study (sponsored by IBM), the total cost a company should expect to spend in response to a data breach has once again increased both globally and in the United States. The average cost paid for each lost or stolen record containing sensitive and confidential information is also on the rise.

Globally, the average total cost of a data breach for the 383 companies participating in the study increased from $3.79 million to $4 million. The average cost for each lost or stolen record containing sensitive and confidential information increased from $154 in 2015 to $158 in this year’s study. In the United States, the average total cost of a data breach for the 64 companies participating in the study increased from $6.53 million to $7.01 million. The average cost for each lost or stolen record containing sensitive and confidential information increased from $217 in 2015 to $221 in this year’s study. Continue Reading

Is Your Company Complying with the SEC’s Safeguards Rule?

Exchange of information

The Securities and Exchange Commission (“SEC”) last week announced that Morgan Stanley Smith Barney LLC (“MSSB”) had agreed to pay a $1 million penalty to settle charges related to its failure to protect private customer information, some of which was hacked and actually offered for illegal sale online. The action involved MSSB’s violation of the so-called “Safeguards Rule,” Rule 30(a) of the SEC’s Regulation S-P, which requires broker-dealers and registered investment advisers to adopt written policies and procedures to safeguard client information. But the case is really a cautionary tale about what companies must do to protect confidential data from their own wayward employees. Continue Reading

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